Filing Requirements for Private Limited Companies in India

Who Needs to File?

• Private Limited Companies: All private limited companies incorporated in India, except One Person Companies (OPCs).
• Converted Companies: Companies that have undergone conversion from one form to another (e.g., partnership to private limited).

When to File?

• Filing must be completed within 180 days from the date of incorporation of the company.

Required Information

1. Company Details:
   • Corporate Identification Number (CIN).
   • Registered office address.
2. Directors’ Information:
   • Names and Director Identification Numbers (DINs).
3. Business Operations:
   • Date of commencement of business activities.
   • Nature of business operations.
4. Additional Details:
   • Other relevant information as specified in the form.

How to File?

1. Electronically (Preferred):
   • Use the MCA e-filing portal.
   • Submit the form with a Digital Signature Certificate (DSC).
2. Offline Submission:
   • Download and manually fill the form.
   • Submit it with supporting documents to the Registrar of Companies (ROC).

Supporting Documents

• Registered Office Proof:
  • Rent agreement, property ownership documents, or utility bills (electricity, water, etc.).
• Board Resolution:
  • Resolution passed by the board of directors authorizing the commencement of business.

Benefits of Timely Filing

• Avoid Penalties:
  • Prevent late filing penalties of Rs. 100 per day.
• Business Operations:
  • Ensures smooth access to:
    • Bank accounts.
    • Loans and credit facilities.
    • Business transactions.
• Legal Compliance:
  • Maintains good standing and compliance with the law.

Consequences of Non-Filing

• Late Filing Penalty:
  • Accrues at Rs. 100 per day until filed.
• Company Striking Off:
  • The ROC may remove the company’s name from the register of companies.
• Business Difficulties:
  • Inability to secure loans.
  • Restrictions on conducting business operations.

Additional Notes

• Auto-Approval:
  • Forms filed electronically are auto-approved by the ROC if all information is accurate.
• Rectifications:
  • Errors can be corrected online within 2 years of filing.

Timely filing ensures compliance and smooth functioning, making it a crucial aspect of managing a private limited company.