Mandatory
Compliances

Declaration of commencement of business within 180 days of incorporation.

• Mandatory for all post-Nov 2019 companies
• Proof of paid-up capital deposit
• Penalty: ₹50,000 for company / ₹1,000 per day for directors
• One-time compliance

• Bank statement showing capital deposit
• Certificate of Incorporation
• Board resolution for INC-20A
• Director DSC

• Deposit paid-up capital in company bank
• Obtain bank statement as proof
• File Form INC-20A on MCA portal
• Receive ROC acknowledgement

First auditor appointment within 30 days of incorporation.

• Board meeting required within 30 days
• Form ADT-1 filing within 15 days of BM
• Subsequent appointment at AGM
• Auditor rotation advisory

• Board resolution for appointment
• Auditor consent letter
• Auditor certificate of eligibility
• Form ADT-1

• Hold board meeting within 30 days
• Pass resolution appointing first auditor
• Obtain auditor consent & eligibility certificate
• File ADT-1 within 15 days of BM

Complete annual ROC compliance within prescribed due dates.

• AOC-4 & MGT-7 filing
• Board & directors report
• AGM compliance
• Penalty: ₹100 per day for delay

• Audited P&L and balance sheet
• Directors report
• Board & AGM resolutions
• Auditor report

• Hold AGM by September 30
• File AOC-4 within 30 days of AGM (Oct 29)
• File MGT-7 within 60 days of AGM (Nov 29)
• Attach all required annexures

Form 8 and Form 11 annual filings for LLPs.

• Form 11 annual return by May 30
• Form 8 accounts & solvency by Oct 30
• Audit if contribution exceeds ₹25 lakhs
• Penalty: ₹100 per day per form

• Statement of accounts & solvency
• Details of partners & changes
• DPIN of all designated partners
• Auditor report (if applicable)

• Prepare LLP financial statements
• File Form 8 with solvency certificate (by Oct 30)
• File Form 11 annual return (by May 30)
• Attach auditor report if required

Director & designated partner KYC by September 30.

• DIR-3 KYC e-verification
• OTP or DSC-based KYC
• DIN deactivation if missed
• Penalty: ₹5,000 for non-compliance

• Director PAN
• Director Aadhaar
• Mobile number linked to Aadhaar
• DSC (for web-based KYC)

• Log in to MCA portal with DIN
• File DIR-3 KYC web form
• Verify via OTP / DSC
• Receive KYC acknowledgement

DGFT IEC update between April–June annually.

• Mandatory even if no changes made
• Consequences: IEC deactivation if not updated
• Quick online process on DGFT portal
• Free updation — no government fee

• IEC certificate
• DGFT portal login credentials
• Business details (no changes = nil update)
• DSC (if required)

• Log in to dgft.gov.in
• Go to IEC profile
• Update details or submit nil update
• Receive confirmation

Disclosure of outstanding loans and deposits — mandatory for all companies.

• Even nil return must be filed
• DPT-3 due by June 30
• Outstanding loan & deposit disclosure
• Penalty for non-compliance: ₹5,000+

• List of all outstanding loans & deposits
• Loan agreements
• Bank statements
• Previous DPT-3 (if any)

• Compile all outstanding loan & deposit data
• Classify as deposit or exempted category
• File Form DPT-3 on MCA by June 30
• Attach auditor certificate if applicable

Outstanding MSME payment disclosure filed half-yearly.

• April–Sep & Oct–Mar returns
• Penalty for non-compliance
• Vendor MSME status verification
• Nil return if no MSME suppliers

• MSME vendor details
• Outstanding payment amounts
• MSME registration certificate of suppliers
• Board resolution (if required)

• Identify all MSME vendors from whom goods/services received
• Check outstanding payments beyond 45 days
• File Form MSME-1 for each half year
• Attach vendor MSME certificates

Maintenance of all mandatory statutory registers and minute books.

• Register of Members (MGT-1)
• Register of Directors & KMP
• Board & shareholders meeting minutes
• Share transfer & allotment register

• Company incorporation documents
• Board & general meeting minutes
• Share allotment & transfer records
• Charges & loan documents (if any)

• Identify all statutory registers required
• Maintain physical or digital registers
• Record all transactions & resolutions
• Keep updated and available for inspection

Financial statements in XBRL format for applicable companies.

• Applicable to listed & certain unlisted companies
• Filed along with AOC-4
• Tagging of all financial data
• Specialist software required

• Audited financial statements
• Schedules & notes to accounts
• Directors report
• Auditor report

• Prepare financial statements in XBRL tool
• Tag each financial element correctly
• Validate XBRL instance document
• Attach to AOC-4 and file on MCA

Annual CSR reporting for companies meeting threshold.

• CSR committee constitution required
• 2% net profit spending obligation
• Form CSR-2 ROC filing
• Impact assessment for larger spends

• CSR policy document
• List of CSR activities undertaken
• Expenditure proof & receipts
• CSR committee constitution resolution

• Constitute CSR committee
• Formulate CSR policy
• Undertake CSR activities & maintain records
• File Form CSR-2 along with AOC-4

Issue eStamped share certificates within prescribed timelines.

• Must be issued within 2 months of incorporation
• eStamping on state portals
• Register of members must be updated
• Penalty for delay

• List of shareholders & allotment details
• DSC of authorised signatory
• Company seal (if applicable)
• eStamping portal access

• Prepare share certificate in prescribed format
• Pay stamp duty & eStamp on state portal
• Sign & issue to shareholders within 2 months
• Update register of members

Physical to demat conversion for applicable private companies.

• Private companies (other than small) must comply
• NSDL / CDSL registration required
• Shareholder demat account needed
• Penalty for non-compliance

• Physical share certificates
• Shareholder PAN & demat account details
• ISIN allotment application
• DP (depository participant) agreement

• Apply for ISIN with NSDL/CDSL
• Appoint Registrar & Transfer Agent (RTA)
• Shareholders open demat accounts
• Surrender physical certificates & receive demat credits

Annual and event-based FEMA filings for companies with foreign investments.

• FLA return by July 15 annually
• Annual Performance Report (APR)
• FDI & ODI RBI reporting
• FEMA compounding advisory

• Foreign investment details
• Balance sheet & capital account
• RBI registration / FCIPR receipts
• Auditor certificate (if required)

• Compile foreign investment data
• Prepare FLA return on RBI portal
• File by July 15 each year
• File APR for overseas investments by December 31

Monthly & annual GST return compliance.

• GSTR-1, 3B & 9 all covered
• Zero late fee objective
• ITC reconciliation
• Annual GSTR-9 by December 31

• Sales & purchase invoices
• ITC register
• Bank & ledger for cross-checking
• Previous GSTR filings

• Compile sales & purchases monthly
• File GSTR-1 by 11th / 13th
• File GSTR-3B & pay tax by 20th
• File GSTR-9 annual return by December 31

Monthly ESI and PF contribution and return filing.

• PF mandatory for 20+ employees
• ESI mandatory for 10+ employees (wage ≤₹21,000)
• Monthly contribution by 15th
• Annual returns & reconciliation

• Employee details & salary register
• UAN of employees
• ESI IP numbers
• Bank challan for contributions

• Calculate monthly PF/ESI contributions
• Generate ECR for PF on EPFO portal
• Pay by 15th of each month
• File monthly ESI return on ESIC portal

Quarterly TDS returns for all deduction categories.

• 24Q (salary), 26Q (non-salary), 27Q (NRI)
• Form 16/16A generation
• 26AS reconciliation
• Penalty: ₹200 per day for delay

• TDS payment challans
• Deductee PAN details
• Payment & deduction register
• Previous quarter returns (if any)

• Compile TDS deduction data for quarter
• Prepare return in RPU software
• Validate & file on TRACES portal
• Generate Form 16 / 16A after filing